Registration Information
Welcome to the Camp Kudzu registration page! We look forward to having you join
us for an upcoming session or gathering soon! Camp Kudzu is committed to making
sure that every child and family has the opportunity to attend camp. Scholarships are
available for all programming.
There are two ways to register:
- Register Now: Note that online applications will require payment information for the camp session’s deposit by debit or credit card.
- Register by Mail or Fax: Complete a paper application form and return it via fax or U.S. Mail. Faxed applications must include debit or credit card payment information. Mailed applications may include a check or money order. Call our office at (404) 250-1811 if you need a paper application mailed to you.
The final camp payment due date depends on the date of registration and camp session. All payments must be made before the start of the program.
Registration Process
- Step 1: Create an account or sign in to your previous account (online only)
- Step 2: Complete an online application or paper application (*Note: you will receive an application completion email once your application is complete)
- Step 3: Have a licensed healthcare professional in your child’s endocrinologist’s office complete and fax the Camp Kudzu Health Form. Only for Summer Overnight Sessions, Sprouts Day Camp, Teen Retreat & Junior Retreat
- Step 4: Once your child or family unit has been accepted into a session you will receive an acceptance email
- Step 5: Three to four weeks before a session, you will receive a Camp Guide with more specifics on that session of camp (*Note: for Summer Camp, Sprouts, Teen Retreat, & Junior Retreat you will need to fill out the Blood Glucose Log prior to camp)
Summer Session Waitlists
Admission from waitlists depends on space availability by gender, age, session, and date of diagnosis. We have cancellations throughout the season and the quickest way to have your child moved off the waitlist is to make sure his/her application is completed in our system and ready to go. You will receive an email from Camp Kudzu confirming your waitlist status. Please note, campers on a waitlist are not required to pay the deposit. Should a spot become available, the deposit will be required once the camper is accepted into a session.
Financial Information
Payment schedule:
Families may request to only pay the non-refundable deposit to lessen their out-of-pocket money months out from the program date. The payments schedule allows for payments to be due as camp time approaches. Look at and understand the payment schedule.
- Nonrefundable Deposit due at registration
- 66 Days from the start of the program 25% of the balance is due
- 36 Days from the start of the program 25% of the balance is due
- 5 Days from the start of the program remaining balance due
Please note- In recent years, payments were spread out 6-8 increments starting in January and ended as camp started. There will be fewer payments however, the payments will be for larger amounts.
Scholarship Program:
As the entire economy works on bouncing back from the health crisis, so will Camp Kudzu’s Scholarship Fund. Scholarships are awarded based on the need of the request and the availability of funds. Often, our donors and grantors have guidelines on how the money is to be awarded, i.e. geography of the state, income level, grade in school, the newness of diagnosis, etc.
Scholarship applications are built into the registration form. We do ask for proof of income documentation and a narrative of need to accompany the request. If your household can comfortably afford a portion of the camp fee and no more, please share that on the application and we will work with you.
What goes into the "Cost" of camp?
A full schedule of family camps, 1-day programs, adventure outings, high school leadership training, continuing education opportunities for School Nurses, teen retreats, movie nights, Camp KudZoom, Ask the Medical Experts, panels, virtual pen-pals, and cohort meetings during doctor’s appointments make Camp Kudzu a year-round educational organization. In addition to the dollars raised through our fundraising efforts, program fees paid by families support Camp Kudzu’s work. In the past 21 plus years, we have evolved from a supergroup of volunteers sharing their garage space for camp supply storage camp supplies to a paid staff and an office that is more than an address at a mailbox store. There are both direct and indirect costs in maintaining the quality and consistency of the organization The impact waves of the recent global health crisis’ on Camp Kudzu have been significant. Camp Kudzu’s Leadership and Board of Directors took steps together to navigate the rocky time, which called for many tough decisions to be made. Some of these decisions included-
• Staff reorganized, eliminating three positions.
• All remaining Camp Kudzu Staff had a salary reduction across the board for the year.
• Part-time employees had a reduction in hours.
• Employees had to assume additional payments for health insurance costs.
• And, on top of the salary reduction, staff had 2 two-week furloughs in 2021.
NEED MORE INFO?
If you have any questions about the online registration process, please contact Mandy Conroy at registration@campkudzu.org or 404-250-1811. Thank you!